Practice Support Team Specialist (Legal Assistant)

Adaptive Solutions Group is a premier provider of professional personnel. We provide a variety of professionals available for contract, contract-to-hire, or direct placement assignments in and around multiple U.S. regions. We are currently seeking a Practice Support Team Specialist (Legal Assistant) to join a client in the Phoenix, AZ.

Overview

This role provides administrative and practice-support services to a team of legal professionals. The Practice Support Team Specialist will coordinate workflow, prepare and proofread documents, manage calendars and travel arrangements, support client/matter intake and billing activities, and assist with general administrative functions. This position requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. Position type: Permanent. Work arrangement: Hybrid after training (3 days in office, 2 days remote). Location: Phoenix, AZ

Key Responsibilities

• Coordinate and delegate workflow for assigned timekeepers and team members.
• Prepare, revise, proofread, and format legal and business documents with high accuracy.
• Manage calendars, schedule meetings, and arrange travel logistics.
• Assist with client/matter intake, conflict checks, and related administrative processes.
• Support client billing, matter budgeting, and financial tracking tasks.
• Process incoming/outgoing mail and manage courier services.
• Maintain and update contacts, CLE/membership tracking, and other administrative records.
• Collaborate with teammates using team collaboration and practice-support software.
• Operate standard office equipment and use common office software (e.g., Microsoft Office, Adobe Acrobat).
• Maintain strict confidentiality and professionalism under pressure.
• Perform other duties as assigned to support team objectives.

Required Qualifications

• High school diploma or GED required; 2-year degree preferred.
• 3–5 years of experience providing legal or practice support in a professional services environment.
• Minimum typing speed of 60 words per minute.
• Proficiency with Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• Proficiency with PDF tools such as Adobe Acrobat.
• Strong proofreading, grammar, and written-communication skills.
• Excellent organizational skills and the ability to manage multiple projects and deadlines.
• Professional demeanor and the ability to communicate courteously with clients, staff, and stakeholders.

Preferred Qualifications

• Two-year or four-year degree in a relevant field, or equivalent experience.
• Prior experience providing support for complex matters or litigation-related workflows.
• Experience with billing and matter-management systems or project/ticketing tools.
• Previous transcription or document-preparation experience.
• Experience working within a shared team model that handles overflow and delegated tasks.

Compensation & Benefits Compensation will be commensurate with experience and the specifics of the assignment; a typical regional range for this type of role is $61,000–$90,000 (actual salary varies by experience and location). Benefits for eligible, full-time employees may include medical and dental coverage, life insurance, short-term and long-term disability insurance, flexible spending accounts, employee assistance programs, paid time off, paid holidays, and participation in a retirement plan after meeting eligibility requirements. Bonus opportunities may be available but are discretionary. Additional Information This job description is intended to convey general information about the scope and requirements of the role. It is not exhaustive of all responsibilities, duties, or requirements. Reasonable accommodations will be provided as required to enable qualified individuals with disabilities to apply or perform the essential functions of the position. Please contact the recruiting team to request an accommodation. Adaptive Solutions Group is an equal opportunity employer. All applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. Apply tot his job Apply To this Job