Senior Project Manager

We're looking for a proactive and systems-minded Project Manager/Senior Project Manager who acts as the glue between teams and tasks—someone who can bring structure, accountability, and momentum to a creative, sometimes chaotic environment. Reporting directly to one of the founders, you’ll play a central role in operationalizing workflows, owning Monday.com project spaces, and supporting internal initiatives.

This is not a traditional "checklist PM" role. You’ll be expected to build, implement, and maintain systems, manage deliverables across teams, and proactively problem-solve. If you love creating order out of complexity, working with a values-driven and jokey team, and being both the conductor and backstage operator, we want to hear from you.

1. Workflow & Systems Management

• Own and manage project boards, workflows and automation within Monday.com
• Build, document, and train the team on new systems, dashboards, and procedures within Monday.com
• Track deliverables, deadlines, and team accountability on implementation and uses of operational systems
• Help build and maintain Standard Operating Procedures (SOPs)
• Monitor systems usage and retrain/remind teams when tools are underutilized

2. Financial & Admin Support

• Oversee basic financial tracking systems
• Draft invoices for contractors and clients
• Taking on some internal culture work, such as organizing monthly staff happy hours as well as monthly process trainings
• Manage contracts through Monday.com lifecycle forms and check-ins
• Ad hoc operational support that arises for the C-Suite such as:
• PTO bank
• Setting up an invoice automations between Monday and Xero
• Setting up company swag
• Build a document that c-suite updates monthly that shows quickly who is staffed on what accounts
• Building a database that we can fill in with people's skillsets, build password security dashboard, etc

3. Project Oversight & Execution

• Monitor all operations-based active projects and tasks—serve as the central reference point across teams
• Ensure deliverables are completed on time, and risks are escalated early
• Provide weekly updates and maintain visibility across project lifecycles

4. Special Projects & Strategic Initiatives

• Conduct research for new initiatives (e.g., affiliate platforms, vendor partnerships)
• Lead implementation of operational updates across the org (e.g., ads workflow rollout)
• Identify process gaps and take initiative to close them—before being asked

• Experience in operations, project management, or program coordination
• Attention to detail
• Highly analytical
• Self-learner
• Strong fluency with project management platforms (Asana, Monday.com, ClickUp, Airtable, etc.)
• Ability to create automations, link boards, and standardize processes
• Demonstrated ability to build and implement workflows, not just maintain them
• Excellent communication and follow-through skills—written and verbal
• Experience managing or coordinating across cross-functional teams
• Comfortable being “friendly assertive” and giving/reminding others on tasks, even with people who are more senior at the company
• High level of self-direction and the ability to push initiatives independently
• Experience working in a fast-paced startup or, creative agency, or nonprofit environment

• Comfort building and maintaining internal as well as client-facing project structures (CRM, onboarding workflows, deliverable tracking)
• Ability to draft basic documentation, SOPs, and internal training materials
• Familiarity with contract management and invoice creation workflows
• Background or exposure to values-driven or diverse workplaces

• Friendly and collaborative but not afraid to push back when needed

• Detail-oriented but able to see the big picture
• Able to balance proactivity alongside reactivity, both responding to needs as they arise while building out new processes
• Comfortable in a diverse, jokey, but serious about their work team culture
• Receptive to feedback and comfortable giving it in a constructive way
• Excited by the idea of bringing order to chaos and growing with a mission-oriented team
• Excited to help build this role with the COO

Oceans hires incredible operational talent and matches them with world-class startups around the globe.