VA Part-Time Construction Admin Assistant (U.S.-Based, Remote)
Job Title: Part-Time Construction Admin Assistant (U.S.-Based, Remote) About Us: Millennium Contracting Services Inc is a growing electrical contractor operating in Texas and New Mexico. We take pride in our workmanship and professionalism, and we’re now building the right backend support to match. We’re looking for a part-time, U.S.-based virtual assistant who understands the paperwork-heavy world of construction — from submittals and certified payroll to material approvals and Procore uploads. Position Details:
- Remote / U.S.-based only
- 15–20 hours per week
- Flexible hours, but availability during business hours is preferred
- You’ll work closely with the owner, not with GCs or engineers (yet)
Responsibilities:
- Prepare certified payroll reports and maintain compliance documents
- Create and organize submittal packets (materials, cut sheets, spec approvals)
- Track and update Procore documentation
- Upload job documents into Notion and/or Google Drive
- Keep folders organized: plans, permits, approvals, RFIs, etc.
- Track deadlines and approvals and notify owner of missing items
- Assist with insurance renewals, COIs, and licensing paperwork
- Help systematize back-office documentation
Tools We Use:
- Procore
- Notion (project dashboard)
- Google Drive
- QuickBooks (reference only — no accounting work)
- Email / text / occasional video calls
You Are:
- Based in the U.S.
- Detail-obsessed and organized
- Familiar with construction submittals, compliance paperwork, or certified payroll (or very willing to learn)
- Comfortable using (or learning) Procore, Notion, and Google Workspace
- Someone who takes initiative and helps keep the owner out of the admin weeds
Bonus Experience (Not Required but Helpful):
- Worked with an electrical, HVAC, or GC office
- Submitted materials to engineers or architects for approval
- Helped manage job documentation or project records
To Apply: Please send:
- A short summary of your experience with construction or compliance admin
- Your hourly rate
- One example of a time you helped keep a contractor or team more organized
Ana Medina Millennium Contracting Services, Inc. 915-208-0626 [email protected] Job Types: Full-time, Part-time Pay: $20.00 - $30.00 per hour Expected hours: 5 – 15 per week Work Location: Hybrid remote in El Paso, TX 79938 Apply Job!