[Remote] ERP Project Administrator

Note: The job is a remote job and is open to candidates in USA. Avèro Advisors is seeking a highly organized and detail-oriented ERP Project Administrator to support their ERP implementation team. This role provides essential administrative, coordination, and project support services to ensure that ERP implementation activities align with governance and project management standards.

Responsibilities

• Provide administrative support to the ERP Program Manager, PMO, and project leadership team
• Coordinate project meetings, workshops, Steering Committee sessions, and governance forums
• Develop and distribute meeting agendas, materials, minutes, and follow-up communications
• Maintain project calendars, milestone schedules, and meeting cadence across multiple workstreams
• Track action items and follow up with responsible parties to ensure timely completion
• Maintain project repositories, document libraries, and collaboration sites
• Ensure project documents are properly version-controlled, organized, and archived
• Manage project plans, status reports, presentations, decisions, governance records, and supporting documentation
• Assist in preparing executive reports and presentation materials
• Support project governance processes and meeting logistics
• Assist in preparing weekly, monthly, and executive-level status reports
• Maintain key project logs, including Action Item Logs, Decision Logs, RAID Logs (Risks, Assumptions, Issues, and Dependencies), and Change Request Logs
• Support stage-gate reviews, readiness assessments, and governance reporting activities
• Coordinate project schedules and resource activities across multiple workstreams
• Support onboarding activities for project team members, consultants, and vendors
• Monitor attendance and participation in project meetings and workshops
• Facilitate coordination between business teams, technical teams, consultants, and third-party vendors
• Assist with invoice tracking, vendor documentation, and procurement activities
• Maintain project budget records and expenditure documentation
• Support contract administration and purchase request processes
• Assist with project communications, stakeholder updates, and distribution of project announcements
• Support change management activities, training logistics, and stakeholder engagement efforts
• Maintain project contact lists and communication distribution groups
• Support cutover planning, deployment coordination, and go-live readiness activities
• Assist with command center logistics during go-live and stabilization periods, while tracking deployment schedules, readiness documentation, issue resolution activities, and key project communications to help ensure a successful transition to production

Skills

• Associate's or Bachelor's degree in Business Administration, Project Management, Information Technology, or a related field
• Minimum of 2–5 years of project coordination, project administration, PMO support, or related experience
• Excellent written and verbal communication skills with the ability to interact professionally with stakeholders at all levels of the organization
• Exceptional organizational skills with strong attention to detail and the ability to manage multiple priorities simultaneously
• Demonstrated ability to proactively identify issues, coordinate follow-up activities, and support successful project execution
• Strong interpersonal skills and the ability to work effectively across business, technical, and vendor teams
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), Microsoft Teams, SharePoint, Smartsheet, and document management or collaboration systems
• Experience supporting ERP implementations, technology projects, business transformation initiatives, or other large-scale enterprise programs
• Familiarity with project governance processes, project lifecycle methodologies, and PMO best practices
• Experience using project management tools such as Microsoft Project, Jira, Azure DevOps, Monday.com, or similar platforms
• Location: Portland, OR preferred. Remote candidates may be considered based on experience and qualifications

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