Accounts Payable Specialist

Location: (Remote) Department: Accounting Freelancer full time Hours: Monday to Friday, 8 am to 5 pm Montreal time Working From Home

About Us

For over 15 years, Corporate Stays has been a trusted leader in providing exceptional temporary housing solutions in Canada and Panama. We specialize in premium, fully furnished residences designed for professionals, families, and individuals in transition.

Our team works closely with each client to identify the ideal property based on location, size, amenities, and budget. Each Corporate Stays property is designed and furnished by our sister company Casa Suarez, following five-star hospitality standards to provide guests with the comfort of a real home.

With a network of more than 10,000 apartments across hundreds of cities and a global team of over 60 specialists, we provide a full-service corporate housing experience that includes concierge services and worldwide guest support.

About the Role

We are looking for an Accounts Payable Specialist responsible for managing the full vendor payment cycle. This role ensures accuracy, timeliness, and proper reconciliation of financial information related to supplier payments.

The Accounts Payable Specialist will work closely with the accounting team to maintain organized financial records, ensure compliance with internal processes, and support the monthly financial closing activities.

Key Responsibilities

• Review, validate, and record vendor invoices accurately and on time.
• Process vendor payments through wire transfers, ACH, or other electronic methods.
• Maintain clear communication with vendors regarding payment status and inquiries.
• Reconcile accounts payable balances and vendor statements.
• Prepare accounts payable reports and support the monthly closing process.
• Maintain organized financial documentation for audits and internal reviews.
• Monitor outstanding payables and ensure payments are processed according to due dates.
• Assist in identifying discrepancies and resolving payment-related issues.

Requirements

• 2–4 years of experience in accounting, accounts payable, or bookkeeping.
• Experience working with QuickBooks or other accounting systems.
• Strong proficiency in Excel or Google Sheets.
• Fluent English is required for communication with international vendors and internal teams.
• Strong analytical, organizational, and process-oriented mindset.
• High attention to detail and ability to manage multiple tasks efficiently.