Experienced Part-Time Administrative Support Specialist – Data Entry & Operations (Remote)
Are you a highly organized and detail-oriented individual with a passion for providing exceptional administrative support? Do you thrive in fast-paced environments and enjoy working with a variety of software applications? If so, we invite you to join our dynamic team at blithequark as a Part-Time Administrative Support Specialist – Data Entry & Operations (Remote). At blithequark, we are committed to delivering exceptional care and support to individuals in need. Our Adult Detox and Crisis Recovery Unit is a non-medical 14-bed facility that provides a safe and supportive environment for individuals to detox from alcohol or other drugs. As a key member of our team, you will play a vital role in ensuring the smooth operation of our facility and providing administrative support to our staff.
Job Summary:
We are seeking a highly skilled and experienced Part-Time Administrative Support Specialist – Data Entry & Operations (Remote) to join our team. As a key member of our administrative team, you will provide administrative support to our Adult Detox and Crisis Recovery Unit, including data entry, accounting, and administrative tasks. You will work closely with our staff to ensure the efficient operation of our facility and provide exceptional support to our clients.
Key Responsibilities:
As a Part-Time Administrative Support Specialist – Data Entry & Operations (Remote), you will be responsible for the following key tasks:
Data Entry & Accounting:
Use spreadsheets or databases to organize information and produce standard reports; prepare a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval; compile and maintain reports and financial statements; reconcile ledgers; gather data for use by others in preparing budget; prepare a wide variety of accounting forms; reconcile daily receipts or accounts receivable/payable; identify discrepancies and make corrections; collect required documents; prepare expense vouchers and/or invoices.
Administrative Support:
Greet visitors; maintain and administer appropriate safety procedures in secured environments; set up accounts; train new employees; provide and explain relevant policies and procedures; compose routine correspondence on behalf of management; schedule and cancel appointments; maintain calendars; schedule rooms for classes, meetings, and conferences; coordinate audio visual and training equipment; type complex documents of a technical nature; proofread for spelling and grammar; use multiple software applications to prepare information.
Payroll Processing:
Verify timesheets; research and provide resolution to payroll discrepancies; complete and verify data entry; distribute paychecks; provide information and answer questions from staff regarding payroll issues; maintain attendance and leave tracking records; act as department/agency/functional resource in data management systems, and provide training to new users; coordinate Family and Medical Leave according to policies, procedures, and guidelines.
Essential Qualifications:
* High school diploma or equivalent
- Two years of administrative support experience
- Associate's Degree in Business Administration or related field (preferred)
- Experience can substitute for education; education can substitute for experience
Preferred Qualifications:
* Experience working in a fast-paced environment
- Experience working with a variety of software applications
- Experience with data entry and accounting software
- Experience with payroll processing and management
Skills & Competencies:
* Excellent organizational and time management skills
- Strong attention to detail and accuracy
- Excellent communication and interpersonal skills
- Ability to work independently and as part of a team
- Ability to maintain confidentiality and handle sensitive information
- Proficiency in Microsoft Office and other software applications
- Ability to learn and adapt to new software and systems
Career Growth Opportunities & Learning Benefits:
At blithequark, we are committed to providing our employees with opportunities for growth and development. As a Part-Time Administrative Support Specialist – Data Entry & Operations (Remote), you will have the opportunity to:
- Develop your skills and knowledge in data entry, accounting, and administrative support
- Work with a variety of software applications and systems
- Collaborate with a dynamic team of professionals
- Participate in ongoing training and professional development opportunities
- Contribute to the success of our Adult Detox and Crisis Recovery Unit
Work Environment & Company Culture:
At blithequark, we are committed to creating a positive and supportive work environment. Our Adult Detox and Crisis Recovery Unit is a non-medical 14-bed facility that provides a safe and supportive environment for individuals to detox from alcohol or other drugs. As a key member of our team, you will be part of a dynamic and compassionate team of professionals who are dedicated to providing exceptional care and support to our clients.
Compensation, Perks, & Benefits:
As a Part-Time Administrative Support Specialist – Data Entry & Operations (Remote), you will receive:
- Competitive hourly rate
- Opportunities for overtime and bonuses
- Comprehensive benefits package (including health, dental, and vision insurance)
- Paid time off and holidays
- Access to ongoing training and professional development opportunities
- A dynamic and supportive work environment
How to Apply:
If you are a highly organized and detail-oriented individual with a passion for providing exceptional administrative support, we invite you to apply for the Part-Time Administrative Support Specialist – Data Entry & Operations (Remote) position at blithequark. Please submit your application, including your resume and cover letter, to [insert contact information]. We look forward to hearing from you! Apply for this job